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Bridge the Gap - SYNGAP Education and Research Foundation

Third-Party Fundraising Policy 

General Information
Thank you for your interest in partnering with us to help improve the lives of children and families affected by SYNGAP1.  We are dedicated to creating collaborative community, corporate and Third-Party relationships that are mutually beneficial and make a positive impact in the SYNGAP1 and rare disease community.  Your support of Bridge the Gap – SYNGAP Education and Research Foundation is invaluable to our organization.  All donations are used to support Bridge the Gap’s – SYNGAP1  Advocacy, Awareness, Education and Research Programs.

All organizations, individuals or entities wishing to hold a Third-Party Fundraising Event to benefit Bridge the Gap – SYNGAP Education and Research Foundation, must complete and submit a Third-Party Fundraiser Event Application.

Please read through the following guidelines provided to determine if your fundraising project is a good match with the mission and programs provided by Bridge the Gap – SYNGAP Education and Research Foundation. If yes, please complete a Bridge the Gap "Third-Party Fundraiser Event Request Application" (link provided below).  All applicants will be notified regarding approval or non-approval status within 2 weeks of application submission.    

Guidelines
‍Bridge the Gap – SYNGAP Education and Research Foundation does not handle administrative aspects (i.e.: invitation distribution, compiling RSVPs or selling tickets, etc.) for Third-Party Fundraising Events. 

*For all events or sales that anticipate net proceeds of $2,500 or less, we encourage outside organizations, individuals, or entities to consider Bridge the Gap’s “Care about Rare” SYNGAP1 Campaign or “Rally forSYNGAP1” Giving Tuesday. Contact us for more information.

For events or sales with a net income anticipated of $2,500 or more, Bridge the Gap will grant the use of our name and logo for promotional purposes, upon approval from of a Third-Party Fundraiser Application. *Exceptions for logo/name use may be made, on a case-by-case basis, at the discretion of Bridge the Gap.  Contact us for further information. 

Requirements
All external organizations or entities that would like to hold a fundraising event (with anticipated proceeds equal to or greater than $2,500) to benefit Bridge the Gap, must complete and submit a BTG Third-Party Fundraising Request Application. 

Fundraising events must be family-friendly in nature and in philosophical alignment with Bridge the Gap’s mission, vision, and programs. Bridge the Gap will not enter into fundraising or sponsorship agreements with individuals, organizations or entities that are not in alignment with our mission, vision, or business practices.  

All Third-Party Fundraising Request Applications must clearly state a specific percentage of net revenue or a specific dollar amount that will be contributed to Bridge the Gap– SYNGAP Education and Research Foundation. For example, $10 of each ticket sold or 10 percent of the sales price of this product, etc.… 

‍Third Party Fundraising Agreement
Bridge the Gap of a Third-Party Fundraising Application frothe Third-Party Fundraising Application becomes a formal Agreement Contract with Bridge the Gap. 

All Third-Party Fundraisers must ensure sponsors, attendees and participants make their payments directly to you, as the third-party entity, conducting the event or sale.

Due to tax restrictions, do not offer participants the option of direct payment to Bridge the Gap.  Bridge the Gap cannot issue tax receipts for third-party events. 

All Third-Party Fundraisers must provide a written list of potential event sponsors or underwriters to Bridge the Gap, prior to securing them, to ensure there are no conflict of interest issues.  

Third-Party Fundraisers are required to submit funds, designated for Bridge the Gap, by check within 60 days following the conclusion of the event or sale.      

Liability Insurance Requirements 
‍Liability Insurance is required for all Third-Party fundraising events or sales (No Exceptions).   Bridge the Gap requires Third-Party Fundraisers to purchase Liability Insurance, which covers liability for bodily injury, property damage or death arising out of the specified Third-Party fundraising event or sale, in the minimum amount of one million dollars ($1,000,000).  

The liability insurance needs to be named as “Additional Insured” with respect to the specific fundraising event or sale as specified in the approved Third-Party Agreement Contract with Bridge the Gap and include:
  Bridge the Gap – SYNGAP Education and Research Foundation
  101214th Street NW, Suite 500, Washington, DC 20005 

‍All Third-Party Fundraisers must provide written proof of comprehensive general liability insurance, to Bridge the Gap, prior to the scheduled event. 

*All Third-Party Fundraising Events that provide a sporting component, in addition to liability insurance, must require ALL participants to sign a Legal Liability Waiver Form. Legal Liability Waiver Forms must be kept on file by the Third-Party Fundraiser. A sample form can be provided by Bridge the Gap upon request. 

For events with a minimum anticipated proceeds/donation equal to $2,500 to benefit Bridge the Gap – SYNGAP Education and Research Foundation will include the following benefits from Bridge the Gap:         
Permission to use the Foundation name and/or logo. *Please remember that all promotional/marketing materials must be approved by the Foundation BEFORE printing.   

References to Bridge the Gap in publicity or promotional materials (e.g., fliers, tickets,invitations, etc.) should identify our foundation as:
  1. First reference: Bridge the Gap – SYNGAP Education and Research Foundation
  2. All subsequent references: Bridge the Gap – SYNGAP Education and Research Foundation 

Bridge the Gap – SYNGAP Education and Research Foundation does not share our mailing list.

Bridge the Gap will post Third-Party Event information on our official website and via our social media outlets.   

Inclusion in Bridge the Gap's email blast (if time frame is compatible with established email blast schedule and with $2,500 minimum donation).

A request for a Bridge the Gap representative to attend or speak at a Third-Party event, must be made 4-6 weeks prior to event date, to ensure a representative(s) is available. (Third-Party will provide two complimentary event entry tickets for Foundation representative[s]).

Bridge the Gap awareness and educational materials can be provided, free of charge, if requested for event (100 maximum brochures/pamphlets per event with the option to purchase additional materials, if needed). 

Again, we thank you for your interest. All donations are used to support Bridge the Gap’s – SYNGAP1  Advocacy, Awareness, Education and Research Programs. Questions? Contact us.
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Interested in becoming a Third-Party Fundraiser to benefit
Bridge the Gap and the SYNGAP1 Community?

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